St John's offers spaces to hire for meetings, birthday parties and other functions. 

We won't be able to take bookings for political and religious groups or activities of a religious nature. The sale of alcohol in the premises is not permitted. 

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Capacity

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Small hall: up to 20 people with chairs and tables - ideal for small meetings or music class

Main Hall: up to 150 people with chairs and tables - ideal for birthday parties and functions

These two can also be used in combination for larger events.

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Other charges and conditions

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Finishing time: no later than 11pm, to comnply with noise restrictions and allow for tidy up time.

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Set up and tidy up time: Your booking commences when you come in to the hall to set up your event. Some events are more ellaborate than others, depending on whether room decorations, sound equipment or external catering are involved. Please discuss your plan with the operations manager when you book, to agree a start and finish time. 

The booking finishes when the last person leaves the building and the event lead hands over the venue to the caretaker. The caretaker will make a note of the timings on the booking form, which needs to be signed by the event lead. Any overstaying charges will be deducted from the damages deposit and any additional costs over £100 will be invoiced separately.

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Overstaying charges: £25 per 15 min slot over the agreed hire time.

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Damage deposit: £200 (to be returned to the hirer in the week after the booking if no breakages are found or overstaying charges ).

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*Caretaker fee - mandatory on bookings over 50 people. The caretaker will stay on the premises for the duration of the event to oversee the venue and assist as and when required with emergency cleaning, set up and tidy up. 

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Cleaning - It covers the cleaning of the hall, corridor, toilets and other areas used to ensure the space is tidy to the standard we require for the other activities taking place in the centre. Waste disposal is included and we supply bin liners. The caretaker will also open and lock up the building outside normal office hours. 

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Chairs and tables - Included in the booking. (max.150)

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Health & Safety

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Please nominate a lead person to liaise with the Operations Manager and the caretaker before the event and on the day.

We will let you know about the emergency and fire exit plan, heating and lighting for your space.

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Booking and payment

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Please check the availability of the space by filling out the form below on this page. We will get back to you as soon as possible. You will need to liaise with our administrator to sign the hall hire agreement and make payment. Payment of your booking and deposit is made in advance during office hours, Monday to Friday. Your deposit will be returned during office hours from the first working day after the event.

We reserve the right to cancel the booking if the payment isn't received until the last Friday before the event.

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What do we need to know?

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Please send us an email with the following information:

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Name of the organizer/ main contact

Contact number 

Preferred dates and alternative dates (currently more availability on Saturdays afternoon/evening)

Timings of the event, including set up/ tidy up times

What is the nature of the event?

How many people will attend (aprox.)?

What rooms do you wish to book (site plan above)?

How many car park spaces will be required ? 

What catering arrangements you will have in place?

What tables and chairs setup will be required?

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We're more than happy to answer any queries and book a time for a visit to the premises.

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admin@stjohnsouthall.org.uk

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